Introduction

NoteWave provides multiple export formats to share your meeting transcripts professionally. Choose from standard exports (PDF, Word) or AI-generated formal meeting minutes.

Available Export Formats

All export formats are accessible from the transcript page via the Export dropdown menu.

PDF Export

Professional PDF with summary and full transcript. Page numbers and metadata included.

Word Export

Editable .docx format with proper formatting, headers, and bullet points.

AI Minutes

Structured meeting minutes generated from the transcript for review and export.

Standard PDF & Word Exports

Export your transcript with summary as a ready-to-share document.

What's included:

Meeting metadata (title, date, time, duration)
List of participants
AI-generated summary with key discussion points
Complete word-for-word transcript with speaker labels
Page numbers and professional formatting

How to export:

Open the transcript you want to export
Click the Export dropdown button
Select Export as PDF or Export as Word
The file downloads automatically to your device

Summary-Only Exports

If you only need the summary without the full transcript, export just the summary in PDF or Word format for a more concise document.

Faster & Smaller

Summary-only exports are perfect for sharing meeting outcomes quickly without the full transcript. They're smaller file sizes and faster to generate.

AI-Generated Meeting Minutes

Let AI transform your transcript into structured meeting minutes. Review the result before treating it as an approved or official record.

Formal Minutes

A formal structure organised into clear meeting-record sections:

• Attendance & Call to Order
• Discussion Items
• Decisions & Resolutions
• Action Items & Adjournment

Corporate Report

Executive-level strategic document:

• Executive Summary
• Strategic Discussions
• Risk & Opportunities
• Timeline & Dependencies

Generating AI Minutes

Create professional meeting minutes with a few clicks.

Steps to generate:

Click Export on your transcript
Select Generate AI Minutes
Choose your template (Formal or Corporate)
Select the language for the minutes (English, Afrikaans, Zulu, etc.)
Click Generate and wait 10-30 seconds
Review the generated minutes
Export as PDF or Word

Language Support

AI minutes can be generated in 9 languages: English, Afrikaans, Zulu, Xhosa, Northern Sotho, French, German, Spanish, and Portuguese.

Feedback & Regeneration

Not satisfied with the generated minutes? Provide feedback and regenerate.

How to regenerate:

Review the generated minutes
Click Regenerate button
Enter specific feedback about what needs adjustment
Examples: "Add more detail about the budget discussion", "Make the action items more specific"
Submit and AI will regenerate incorporating your feedback

Content Only

Feedback should focus on content improvements. AI cannot change visual formatting, colors, or fonts—only the text and structure of the minutes.

Version Tracking

Each regeneration creates a new version. View past versions and useful generation details such as word count, processing time, and timestamp.

Metadata tracked:

Word count and estimated page count
Processing time in seconds
Generation timestamp

Mobile & iOS Compatibility

Export and sharing are available on supported mobile browsers and in the NoteWave app. Your device may open a share sheet, save the file to Downloads or Files, or ask you to choose an app. If a mobile browser blocks the download, retry in the app or from a desktop browser.

Export Options