Meeting Minutes Workspace Overview
Writing formal meeting minutes manually is time-consuming and prone to omissions. The NoteWave Meeting Minutes Workspace (`/dashboard/transcripts/[id]/minutes`) transforms raw transcriptions into structured, professional meeting minutes with designated resolutions, attendee roll calls, voting records, and action items.
Document Structure & Templates
NoteWave supports three primary minutes structures, customizable with tailored instructions for specialized meeting types:
Official written record featuring Attendance & Quorum, Matters Arising, Matters Discussed with numbered topics, Formal Resolutions, and Action Items.
Fast-reading executive summary, strategic takeaways, key business outcomes, decisions, and forward-looking risks for leadership teams.
Streamlined discussion summary highlighting concrete deliverables, accountability, assigned owners, and committed target deadlines.
You can provide custom guidance during generation for specialized formats such as Board Meetings, Statutory School Governing Bodies (SGB), Body Corporates, ExCo reviews, or Agile standups.
Generating Meeting Minutes
Generation workflow:
- Open the transcript in your library, or go directly to Workspace Hub
- Click Generate Minutes
- Select your desired meeting template preset
- Optionally provide custom instructions (e.g. "Focus heavily on the Q3 budget approval")
- Click Generate — within seconds, your structured minutes document is produced
Refining with AI Feedback
You don't have to manually rewrite sections if you want adjustments. Use the AI Feedback input bar at the bottom of the workspace:
- "Make the tone more formal and legalistic for board distribution"
- "Condense the discussion on marketing into three concise bullet points"
- "Ensure Jane Doe is listed as the assigned owner for the financial audit task"
The AI will revise the document while preserving accurate facts, numbers, and timestamps from the source transcript.
Manual Editing, Version History & Action Sync
You have full manual control over the generated minutes. Click directly into any block on the interactive canvas to edit text, adjust decision rationales, or update action owners.
Every generation and revision creates a snapshot in the Version History drawer. You can inspect changes, compare timestamps, and restore earlier drafts with a click.
Action items verified in your minutes can be synced directly into the meeting's action tracker with owners and due dates, ensuring accountability across your team.
Exporting to PDF and Word
Once your minutes are finalized, export them with a single click:
- PDF Export: Produces a publication-ready PDF styled according to NoteWave's premium minimalist document standard, incorporating your Brand Profile.
- Word (DOCX) Export: Produces an editable Word document with clean typography and native table formatting.
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