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Updated Apr 12, 2026|6 min read

Google Meet Integration

Connect your Google account to auto-join Google Meet calls with the NoteWave bot and capture full AI transcripts.

Introduction

Connect your Google account to NoteWave to automatically record and transcribe your Google Meet calls with an AI bot. Once connected, NoteWave syncs your Google Calendar, detects upcoming Google Meet events, and joins them as a silent participant to capture a complete AI-powered transcript.

This guide covers two methods: immediate bot joining by pasting a Google Meet link, and automatic scheduled joining via Google Calendar integration. Both methods produce the same high-accuracy transcript with speaker identification and AI summaries.

Requirements

Before using the Google Meet integration, ensure you meet these requirements:

NoteWave Plan

Pro or Business subscription required for bot recording features.

Google Account

Any personal or Google Workspace account with access to Google Meet and Google Calendar.

Silent Bot, Zero Manual Effort
The NoteWave bot joins your Google Meet call as a participant and records automatically. You don't need to click "Start recording" in Google Meet, and no meeting host permissions are required beyond admitting the bot.

Method 1: Immediate Bot Joining

For immediate recording of a live or upcoming meeting, use the Link Meeting feature:

Step-by-step guide:

  1. Navigate to Record in the NoteWave dashboard sidebar
  2. Select the Link Meeting tab
  3. Copy your Google Meet URL (from your calendar invite or the Meet tab)
  4. Paste the URL into the meeting link field
  5. Optionally add a meeting title or notes
  6. Click Send Bot
  7. The NoteWave bot will immediately attempt to join your Google Meet call
  8. Admit the bot from the waiting room if prompted
Meeting Timing
The meeting should be active or starting within a few minutes. If you paste a Meet URL for a call that starts later, the bot will wait in the lobby. For best results, send the bot when the meeting is about to begin.

Method 2: Automatic Google Calendar Integration

For hands-free automation, connect your Google account so NoteWave can detect upcoming Google Meet events and send the bot automatically:

Connection process:

  1. Navigate to Integrations in the NoteWave dashboard
  2. Click Connect Google Meet
  3. Choose the Google account you want to connect
  4. Review the permissions NoteWave is requesting, including read access to your Google Calendar to detect upcoming Meet events
  5. Click Continue to grant access
  6. Once connected, NoteWave will sync your upcoming Google Meet events
Why Calendar Access Is Needed
Google Meet events live inside your Google Calendar. NoteWave uses calendar read access only to find your upcoming Meet links, match them to the correct event, and schedule the bot to join at the right time. Your calendar data is never shared or used for any other purpose.

Auto-Join Settings

Once connected, manage how the bot joins your Google Meet calls:

Auto-Join All Meetings

Toggle this ON to have the bot automatically join every upcoming Google Meet event in your calendar.

Manual Selection

Toggle auto-join OFF and manually select individual meetings from your upcoming Meet events list.

To change auto-join settings, go to Integrations → Google Meet → Settings.

How the Bot Works

Once you send the bot or schedule it to join a Google Meet call:

  • The bot joins the meeting as "NoteWave Notetaker"
  • It automatically starts recording audio from all participants
  • The bot remains silent and does not interfere with your meeting
  • When the meeting ends, the bot leaves automatically
  • NoteWave processes the recording and generates a transcript
  • You receive an email notification when transcription is complete

Email Notifications

After the bot finishes recording and NoteWave completes transcription, you'll receive an email with:

  • Meeting title and date
  • Recording duration
  • Direct link to view your transcript in NoteWave
  • AI-generated summary and action items (Pro/Business plans)

Troubleshooting

Common issues and solutions:

  • Bot not joining: Ensure the meeting URL is correct and the meeting is active. Check that you admitted the bot from the waiting room. Google Meet hosts can disable the waiting room to let the bot in automatically.
  • Bot stuck in waiting room: The meeting host or a co-host must admit the bot. If you are not the host, ask the host to admit "NoteWave Notetaker" when it requests to join.
  • No upcoming meetings showing: Disconnect and reconnect your Google account to refresh Calendar sync. Make sure the Meet event is in the calendar you connected.
  • Permissions denied during connection: Re-run the connection flow and make sure you check all permission boxes when Google prompts you. NoteWave requires Calendar read access to detect Meet events.
  • Transcription not received: Check your email spam folder. Transcription typically completes within 5-10 minutes after the meeting ends.

For more help, see our Bot Not Joining Meeting article or contact support at contact@notewave.co.za.

Disconnecting Google Meet

To disconnect your Google Meet calendar integration:

  1. Navigate to Integrations in your NoteWave dashboard
  2. Locate the Google Meet card showing "Connected"
  3. Click Disconnect
  4. Confirm disconnection when prompted

After disconnecting, automatic bot scheduling will stop, but you can still use Link Meeting to manually send the bot. Existing transcripts remain in your NoteWave library.

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