Share a Transcript & Manage Access

Three levels of access

Open a meeting you own and select Share. For each person you can choose how much they get.

Everyone starts on Recap. Raise someone to Can view transcript or Can collaborate when they need the full meeting.

Share with specific people

1. Open the meeting and select Share. The People tab opens.
2. Select people from the list, or enter an email address.
3. Choose each person’s level of access.
4. Add a personal note if you’d like to.
5. Select Send recap or Share transcript.

They’ll get an email with a link. Transcripts shared with someone appear under Shared with me in their account.

Share with a link

The Link tab has two separate links:

Link changes apply straight away. People you named keep the access you gave them, whatever the link is set to.

Change or remove access

Open Share and select the Manage tab to see People with access. From there you can change someone’s level or remove them.

To cut off access completely, also turn off any link and check whether the meeting sits in a folder they can open. Copies someone has already downloaded can’t be recalled.

What people can do with a shared meeting

Some features depend on the plan of the person who owns the meeting, not the person it’s shared with. For example, the Actions tab needs the owner to have Business. People with view access can read and export the summary, while people who can collaborate can also export the full transcript.

Stop share emails

You can turn off emails about transcripts shared with you in Settings > Notifications. See how to choose your notifications.