Free AI meeting
minutes generator
Turn rough meeting notes into an editable minutes document. Add an agenda or previous minutes if you have them. Download as PDF or Word.
Your notes and minutes stay yours. Files are read in your browser; extracted text is sent for AI processing. NoteWave does not save your notes or draft in its database. A recovery copy stays in this tab. How your information is handled.
The standard minutes format. Works for most committees and business meetings.
3 free documents a day.
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Minutes record what a meeting discussed and decided. This tool structures your notes into an editable draft and highlights details to check. Review the facts, decisions and missing information before you circulate it.
How to turn notes into meeting minutes
Six lines of shorthand, and what comes back.
Your rough notes
trustee mtg 12 aug, clubhouse
present: marais (chair), petersen, adams + agent
painting blk B. 3 quotes. bekker 84k cheapest,
coastal 91.5k, newlands 112k. good ref from
the scheme next door. agreed bekker.
petersen to confirm fri
Your editable draft
Draft minutes · example extract
Trustee meeting
The trustees accepted the Bekker quotation of R84,000 for the painting of block B.
Confirm the appointment with Bekker.
Paste what you have
Rough notes typed during the meeting, or scribbled after it. Attach the agenda and last month’s minutes too, and label each one, so matters arising and the agenda order come out right.
Choose the format
A board meeting, a governing body, a body corporate or an ordinary committee. The format decides the sections, the vocabulary and which facts the document is expected to carry.
Check what it could not support
Before the document, you get an honest readout of what your notes did and did not cover. Fix any line by clicking it, then download it as PDF or Word.
Before the document
It tells you what your notes did not support.
Example review checklist
Illustrative example: 3 of 6 checks recorded. Review the draft against your source before circulation.
See the gaps before you circulate the draft. The review panel checks action owners and deadlines, and shows AI assessments with source excerpts where available.
An action without an owner stays visible. Check the AI's interpretation of decisions, figures and voting results against your notes; a checklist supports your review and cannot replace it.
It is also the checklist worth running before you circulate anything, whether or not you wrote the minutes here.
What makes minutes worth keeping
Seven habits that separate a record from a rewrite
Most people who take minutes were never trained to. These are the conventions the formats on this page encode, and they are worth knowing whether or not you use the tool.
The tool structures your notes and highlights missing details for you to check. AI can still make mistakes, so review the draft against your source before circulation.
A record of decisions, not of the conversation
The test for every sentence is whether somebody who was not in the room would need it to understand what the meeting settled. Minutes record that a matter was raised, what was decided and on what basis. They do not record who said what to whom, how long the argument ran, or how anyone sounded. A verbatim account is a different document with a different purpose, and mixing the two produces something too long to read and too vague to rely on.
Attendance is part of the record, not the preamble
Who was present, who sent apologies, and in what capacity each person attended. Where a body has a quorum requirement, the attendance list is what gives the rest of the document its force, because a decision taken without a quorum may not be a decision at all. If attendance is missing from the notes, flag it for confirmation rather than guessing. Do not write that everyone was present because almost everyone was.
Record a resolution in the words it was taken in
The wording is the part that gets relied on afterwards, and figures most of all. R84,000 is not "about eighty thousand", and "the trustees accepted the Bekker quotation of R84,000" is not "the trustees agreed to proceed with the painting". Where a resolution already carries a reference number, keep it exactly and never renumber. Where it does not, do not invent one.
Keep unassigned actions visible
Every action item needs a person and a date. "Someone should follow up" survives into three consecutive sets of minutes and never happens. If nobody was named in the meeting, record that it was left unassigned rather than quietly attributing it to whoever raised it.
Matters arising is the thread between meetings
It is the one section that turns a series of minutes into a record rather than a pile of separate documents. It says what has moved since last time and what is still open, which is the first thing the chairperson will ask.
What to leave out
The tone of the argument, the personalities, and anything about a named individual that goes further than what the meeting actually resolved. This matters most where a learner, an employee or a tenant is concerned. Minutes get circulated, kept, and occasionally produced in a dispute years later.
Review, approve and retain the record
Circulate the draft promptly, resolve corrections and follow the approval and signing process that applies to your body. Company, school and sectional-title records have different requirements. Save the reviewed document in your own records; this free tool is not a statutory archive.
Meeting minutes formats
Each format changes the sections, the vocabulary and which facts the document is expected to carry.
Questions,
answered plainly
What the tool does with your notes, what it costs, and what it will not pretend to know.
NoteWave helps you write minutes. It does not give legal advice, and the person who signs the minutes remains responsible for their accuracy.
For company boards, confirm resolution dates and the company's sequential reference numbers before approval. See Companies Act section 73. For SGBs, follow the school constitution and applicable provincial rules; for body corporates, follow the scheme's applicable management rules. A preset does not certify quorum, approval or legal compliance.
Made with NoteWave
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For your next meeting, record with NoteWave or upload the audio. Turn the transcript into draft minutes, revisit decisions, and spend less time writing up the meeting. Download your draft before leaving; it does not transfer to your new account.
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