Free AI meeting
minutes generator
Turn rough meeting notes into an editable minutes document. Add an agenda or previous minutes if you have them. Download as PDF or Word.
Your notes and minutes stay yours. Files are read in your browser; extracted text is sent for AI processing. NoteWave does not save your notes or draft in its database. A recovery copy stays in this tab. How your information is handled.
The standard minutes format. Works for most committees and business meetings.
3 free documents a day.
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Minutes record what a meeting discussed and decided. This tool structures your notes into an editable draft and highlights details to check. Review the facts, decisions and missing information before you circulate it.
How to turn notes into meeting minutes
Six lines of shorthand, and what comes back.
Your rough notes
Example source · Trustee meeting
trustee mtg 12 aug, clubhouse
present: marais (chair), petersen, adams + agent
painting blk B. 3 quotes. bekker 84k cheapest,
coastal 91.5k, newlands 112k. good ref from
the scheme next door. agreed bekker.
petersen to confirm fri
Your editable draft
Draft minutes · example extract
Trustee meeting
The trustees accepted the Bekker quotation of R84,000 for the painting of block B.
Confirm the appointment with Bekker.
Paste what you have
Paste rough meeting notes, then attach an agenda or previous minutes if you have them. Label each source so the draft can distinguish current discussion from earlier context.
Choose the format
Choose a board meeting, governing body, body corporate or general format. Each provides sections and terminology suited to that type of meeting.
Check what it could not support
Use the review checklist to spot gaps, check the draft against your notes, and click any line to edit. Download the reviewed document as PDF or Word.
Before the document
See which details still need a closer look.
Example review checklist
Illustrative example: 3 of 6 checks recorded. Review the draft against your source before circulation.
See the gaps before you circulate the draft. The review panel checks action owners and deadlines, and shows AI assessments with source excerpts where available.
An action without an owner stays visible. Check the AI's interpretation of decisions, figures and voting results against your notes; a checklist supports your review and cannot replace it.
It is also the checklist worth running before you circulate anything, whether or not you wrote the minutes here.
What makes minutes worth keeping
Seven habits that separate a record from a rewrite
A useful set of minutes makes decisions, responsibilities and missing details easy to find. These seven checks help you review the draft, whether you use the generator or write it yourself.
The tool structures your notes and highlights missing details for you to check. AI can still make mistakes, so review the draft against your source before circulation.
A record of decisions, not of the conversation
Help someone who was not in the room understand what was discussed, what was decided and why. Keep the context needed to understand the outcome, rather than reproducing every exchange. A transcript and a set of minutes serve different purposes.
Attendance is part of the record, not the preamble
Record who attended, their roles and any apologies. Check quorum requirements separately against the rules that apply to your body. If attendance details are missing from the notes, flag them for confirmation rather than assuming everyone was present.
Record a resolution in the words it was taken in
Preserve the substance of the decision and check exact names, amounts and dates. Accepting a particular R84,000 quotation is more specific than agreeing to proceed with painting. Keep any supplied resolution reference unchanged; do not invent a missing one.
Keep unassigned actions visible
Make the task, agreed owner and deadline easy to find. If no owner or date was agreed, leave that gap visible for review. Do not quietly assign the work to the person who happened to raise it.
Matters arising is the thread between meetings
Use previous minutes to identify follow-ups, then check the current notes for what changed. An earlier action is not evidence that it was completed. Keep unresolved matters visible without inventing a new status.
What to leave out
Leave out personal commentary, the tone of an argument and unnecessary details about individuals. Keep the record focused on the business discussed and the outcome, especially where learners, employees or residents are involved.
Review, approve and retain the record
Circulate the draft promptly, resolve corrections and follow the approval and signing process that applies to your body. Company, school and sectional-title records have different requirements. Save the reviewed document in your own records; this free tool is not a statutory archive.
Meeting minutes formats
Each format changes the sections, the vocabulary and which facts the document is expected to carry.
Frequently asked
questions
Free access, supported files, draft editing and how your notes are handled.
NoteWave helps you write minutes. It does not give legal advice, and the person who signs the minutes remains responsible for their accuracy.
For company boards, confirm resolution dates and the company's sequential reference numbers before approval. See Companies Act section 73. For SGBs, follow the school constitution and applicable provincial rules; for body corporates, follow the scheme's applicable management rules. A preset does not certify quorum, approval or legal compliance.
Made with NoteWave
Stop taking notes.
Take part in the meeting.
For your next meeting, record with NoteWave or upload the audio. Turn the transcript into draft minutes, revisit decisions, and spend less time writing up the meeting. Download your draft before leaving; it does not transfer to your new account.
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