Your phone is the meeting recorder
Record on iPhone or Android with the NoteWave app, then read the transcript and summary wherever work takes you.
Record and transcribe in-person meetings
The AI note taker for in-person meetings
Put your phone or laptop on the table and press record. NoteWave turns the conversation into a transcript with every speaker labelled, then writes the summary and action items. No bot, no call, no extra hardware.
Free plan available. Already have an account? Open the recorder
Recording
18:24
Duration
- Up to 97%
- Transcription accuracy on clear audio
- 32 speakers
- Told apart in one recording
- 99+ languages
- Including Afrikaans, isiZulu and isiXhosa
- No bot
- Your browser, iPhone or Android phone
How to record an in-person meeting
Three steps, using the microphone you already have. Start in your browser, or take the NoteWave app into meetings away from your desk.
Get the mobile app- 01
Check your microphone
Open the recorder, choose the meeting language or Auto-detect, and run the 15-second microphone test from where your phone or laptop will sit.
- 02
Record the conversation
Let everyone know you are recording, then press start. Pause for breaks and resume when the discussion picks up. In the iPhone and Android apps, recording continues with the screen locked.
- 03
Stop and review your notes
Press stop and NoteWave writes the transcript, summary and action items. Check names and figures, then share the notes or export them to PDF or Word.
What you get from one recording
Your in-person meeting, transcribed and summarised
Find the moment a decision was made, read the summary instead of replaying the audio, and follow up from a list of actions with owners. On Pro and Business, turn the same transcript into formal minutes.
Explore AI meeting minutesRecorded in
Sample meetings. The names are fictional.
Weekly Management Meeting
October 26, 2026, 9:00 AM46m 12s5 speakers
Ayesha Patel15:35
On Lakeside Clinics, we're about two weeks behind. Their data migration took longer than planned, so we couldn't start testing on time. The team is ready, we're waiting on the client.
James Carter19:40
They know it's on their side, and the relationship is fine. I'd rather we agree a new date with them now than let it drift. I can call their operations manager this week.
Thandi Mokoena23:00
Good. Let's move go-live to 24 November and hold a short weekly check-in with them until then. Ayesha, please send them the revised plan after James's call.
James Carter25:20
On sales, two proposals are out and both should close in November. New clients are still taking 19 days to go live, and I'd like to get that closer to 10.
Naledi Khumalo28:54
Part of that is training, so I'll put together a short onboarding pack for new client teams. And a reminder: December leave requests close on 14 November, so please ask your teams to submit early.
Pieter van Wyk33:13
From finance, all invoices for this financial year need to be submitted by 5 December. Anything after that moves into next year's budget.
Executive Overview
The management team reviewed the Q3 reforecast, approved two new hires starting in December, and agreed a recovery plan for the delayed Lakeside Clinics rollout. Revenue is tracking 12% above target, travel and contractor spend will be capped for Q4, and year-end invoices close on 5 December.
Key Points Discussed
Q3 Reforecast3
- Revenue is tracking 12% above target, carried mostly by renewals from existing clients.
- Travel and contractor costs ran 8% over budget in Q3 and will be capped for the rest of the year.
- The savings cover both new hires without a change to the annual budget.
Hiring2
- An operations coordinator and a client success lead will be hired, both starting in December.
- Naledi will shortlist candidates within two weeks, with Thandi joining the final interviews.
Lakeside Clinics Rollout2
- The rollout is two weeks behind because the client's data migration took longer than planned.
- Go-live moves to 24 November, with a weekly check-in with the client until then.
Year-end2
- All invoices for the financial year must be submitted by 5 December.
- December leave requests close on 14 November so cover can be planned.
Share the updated Q4 budget with department heads
Thandi Mokoena
Post both job adverts and shortlist candidates
Naledi Khumalo
Call Lakeside Clinics to confirm the new go-live date
James CarterDue29 Oct
Send the revised project plan to Lakeside Clinics
Ayesha PatelDue30 Oct
Remind every team of the 5 December invoice cut-off
Pieter van Wyk
Prepare an onboarding pack for new client teams
Naledi Khumalo
Recording in South Africa? NoteWave transcribes Afrikaans, isiZulu, isiXhosa, Sepedi, English and 99+ languages in all. Use Auto-detect when the room switches between them, and review those passages afterwards.
A meeting recorder for every room
If people meet face to face and someone has to write it up afterwards, NoteWave can do the writing, from a boardroom to a school hall to a site office.
Browse solutionsBoard and committee meetings
Decisions, resolutions and owners, ready to turn into formal minutes.
School governing bodies
SGB, staff and leadership meetings turned into clear, shareable records.
Body corporate and HOA AGMs
Record the AGM, then use the free minutes format for trustees and managing agents.
Legal consultations and inquiries
Speaker-labelled transcripts for consultations, hearings and inquiries.
HR and disciplinary hearings
A timed record of who said what, for hearings, grievances and performance reviews.
Client and sales meetings
Stay in the conversation and leave with the follow-ups already written.
Interviews and research
Keep your eyes on the person across the table and search the transcript later.
Workshops and site meetings
Record on your phone wherever the team gathers, with no laptop needed.
The best way to record a meeting in a room
A microphone hears the room around it, so clear audio comes down to what you use and where you put it. Better audio means a better transcript, better speaker labels and better notes.
Read the in-person recording guideA small table
2 to 6 people
Your phone or laptop
In the middle of the table, within easy reach of every voice.
A boardroom
7 to 12 people
A laptop with a USB conference microphone
Centre of the table. Select that microphone in the recorder before you test it.
A hall or workshop
13 or more
An external room microphone, or your phone near the speaker
Close to whoever is presenting, and repeat questions from the floor.
Test from the furthest seat
If the person furthest away sounds faint on the test, move the microphone before the meeting starts.
Keep away from fans and doors
Laptop fans, air conditioners and hallway noise compete with the voices you want on record.
One voice at a time
When two people speak at once, the words and speaker labels are harder to separate.
Use each other's names
"Thanks, Naledi" gives NoteWave a clue for naming speakers. Check names and figures before you share.
AI note taker, voice recorder or handwritten notes?
A meeting bot needs a call to join. A voice recorder gives you audio, not notes. Handwriting takes you out of the conversation. A recorder with AI behind it covers all three.
More on the AI note takerOptionWorks with no callKeeps every wordShows who said whatWrites the notes
Handwritten notesWorks with no callYesKeeps every wordNoShows who said whatNoWrites the notesNo
Voice recorder or voice memoWorks with no callYesKeeps every wordYesShows who said whatNoWrites the notesNo
Bot that joins a video callWorks with no callNoKeeps every wordYesShows who said whatYesWrites the notesYes
NoteWave recorderWorks with no callYesKeeps every wordYesShows who said whatYesWrites the notesYes
Also running online meetings? On Pro and Business, NoteWave joins your Zoom, Microsoft Teams and Google Meet calls too, so every meeting ends up in one place. See AI meeting transcription.
Built for a meeting you cannot run twice
Nobody will repeat the discussion because the recording failed, so the recorder is built around not losing it.
Screen locked
In the iPhone and Android apps, recording keeps going when the screen locks, so you can put the phone down and forget about it.
Dropped connection
NoteWave keeps a recovery copy on your device while you record in a supported browser or the app. If the tab closes or the connection drops, you can pick it up from the Record page.
A microphone gone quiet
If the recorder stops hearing sound, it tells you during the meeting, while you can still fix it, rather than after.
Long meetings
Record up to 45 minutes per meeting on Free, 90 minutes on Pro and 4 hours on Business.
Private by default
Meetings stay private to your account until you share them, and data is encrypted in transit and at rest. How we protect your meetings.
Yours to keep
Export the transcript and notes to text, PDF or Word on every plan.
Frequently asked
questions.
Find answers to common questions about NoteWave's features, security, and pricing.
Still have questions?
Our support team is available to help with any technical or billing inquiries.
Contact SupportYes. There is no call for a bot to join, so NoteWave listens through a microphone in the room: your phone, your laptop or an external microphone. When you stop, it turns the recording into a transcript with speakers labelled, a summary and action items.
No. Open NoteWave in your browser or the mobile app and press record. Nothing joins the meeting, and nobody else needs an account. If you also have online meetings, Pro and Business can send NoteWave into Zoom, Microsoft Teams and Google Meet calls.
Install the NoteWave app for iPhone or Android, or open NoteWave in your phone's browser. Choose the language or Auto-detect, put the phone in the middle of the table and press record. In the app, recording continues with the screen locked.
Yes. NoteWave separates up to 32 voices from a single recording and labels each one, so every line shows who said it. You can then replace the labels with real names. Speaker labels work best when people take turns and sit within reach of the microphone.
No. NoteWave records during the meeting and transcribes after you press stop, so the screen stays quiet and nobody is distracted by text. Once your audio has uploaded you can close the page, and we will notify you when your transcript is ready.
More than 99, including English, Afrikaans, isiZulu, isiXhosa and Sepedi. Choose the language before you record, or use Auto-detect when the conversation switches between supported languages, and review those passages afterwards.
NoteWave stores recoverable recording data on your device while a supported browser or the app is recording. Reopen NoteWave on the same device and account, go to the Record page and follow the recovery prompt. Do not clear your browser data first.
Yes. Upload audio from a voice recorder or voice memo app, up to 500MB, in MP3, WAV, M4A, AAC, OGG, FLAC, WebM or Opus format. You get the same transcript, summary and action items as a live recording.
Yes, on Pro and Business. The Minutes Hub drafts formal minutes from the transcript, with decisions and an action register, and exports to PDF or Word. Review the draft before you circulate it.
Tell everyone you are recording before you start and follow your organisation's rules. The rules on recording conversations differ by country and context, so check what applies to you if you are unsure.
Yes. The Free plan includes live recording, 45 minutes a month, speaker labels and AI summaries. 14 days of Business free. No card for week one. Add a card to unlock week two.
Still have questions?
Our enterprise support team is available to help you with any technical or billing inquiries.
Contact SupportRecord your next in-person meeting.
Open the recorder, run the microphone test before everyone sits down, and leave the note-taking to NoteWave.
14 days of Business free. No card for week one. Add a card to unlock week two.
Start recording free